Every feature
Everything SimpleServ does, in plain English
Volunteer scheduling for small churches: schedule requests go out by email, volunteers tap yes or no with no account needed, and you see who's actually confirmed at a glance. Here's the full list of what you get.
Scheduling
Build your Sunday in minutes, not evenings
From your very first service to the week your worship leader calls in sick, scheduling stays a two-minute job.
Set up your Sunday in one form
Brand-new churches get a single "Set up your Sunday ✌" form: type the service name, day, time, and the spots you need in plain words, like "Greeter x2, Sound, Kids x3". One tap creates the weekly service, all the positions, and the teams behind them. No setup maze.
Weekly services on repeat
Save your regular service ("Sunday 9 AM" with its usual spots) as a template. A one-tap "Quick add" button drops the next week onto the calendar, always offering the next Sunday that isn't scheduled yet. One-time services like Christmas Eve or VBS work too.
Schedule anyone into any spot
Every service is a card showing the date, each spot, and who's in it. Tap an open spot and pick a volunteer. The picker suggests people from the right team first and gently flags anyone already serving that day or marked away. It warns you, but never blocks you: you know your people best.
Fill this service ✌ (one-tap fair scheduling)
One button proposes a volunteer for every open spot at once. It picks fairly (whoever was asked least recently goes first), prefers people on the right team, and skips anyone who's away or already serving. You review the list, remove anyone, and one tap sends every request.
Statuses in plain English
Every spot is one of four things: Confirmed (they said yes), Waiting (asked, no answer yet), Declined (they said no), or Open (nobody asked yet). No jargon, no "pending."
Volunteer responses
Volunteers answer with one tap. No app, no account, no password.
The volunteer side of SimpleServ is an email and two buttons. That's the entire learning curve.
"Can you serve?" emails
The moment you schedule someone, they get a friendly email from "[Your Church] via SimpleServ" with the service, date, and role, plus two big buttons: "Yes, I'm in" and "Sorry, can't this time." One tap, done. The answer shows up on your dashboard instantly.
Volunteers never need to log in
No account creation, no app to download, no password to forget. Every volunteer gets personal magic links that just work, on any phone.
Changed their mind? No problem
Volunteers can reopen the link and switch their answer any time. You always see the current truth.
Personal schedule page
Every volunteer has a permanent link (in the footer of every email) showing all their upcoming assignments, with "Answer this one →" shortcuts for anything still waiting.
"Going to be away?"
On their schedule page, volunteers can mark dates they'll be out of town. Those dates feed straight back into your scheduling picker, so you'll see "away that day" before you ask.
Add to calendar
After saying yes, volunteers get an "📅 Add to my calendar" button that works with iPhone, Google, and Outlook calendars.
Automatic follow-ups
Never chase anyone again
The nagging, reminding, and scrambling for subs happens automatically, so you don't have to be the bad guy.
Auto-nudges
Starter & ProIf someone hasn't answered after 48 hours, SimpleServ sends one polite reminder automatically. You don't have to remember, and you don't have to be the nag.
"You serve tomorrow" reminders
Starter & ProThe day before each service, everyone who's confirmed gets a short reminder email. Fewer Sunday-morning no-shows.
Instant decline alerts
The moment someone says "can't this time," every admin gets an email with a "Find a sub" button that jumps straight to that spot so you can ask someone else, days before Sunday instead of during the pre-service scramble.
The dashboard
Know where Sunday stands at a glance
One screen answers the only question that matters: is Sunday covered?
A headline in plain language
The dashboard opens with one sentence computed from your real schedule: "Sunday's coming. You're 1 person short." Or "Waiting on 3 answers." Or "You're all set ✌"
"Needs your attention"
Declines and unfilled spots surface in one list, each with a button that jumps to the exact spot so you can fix it. Nothing hides in a spreadsheet.
The fill meter
Every service shows a row of small colored segments, one per needed spot. Green means confirmed, amber waiting, red declined, gray open. One glance tells you if Sunday's covered. When a service goes fully confirmed, the meter glows green.
Schedule right from the dashboard
The dashboard's service cards are fully interactive: you can fill an open spot without going anywhere else.
Getting-started checklist
New churches see "Three steps to your first scheduled Sunday": add volunteers, set up your Sunday, schedule someone. Steps tick off as you do them, and the card disappears when you're rolling.
Your volunteer list
Your whole roster, out of the spreadsheet
Everything you know about your people, in one searchable place.
Everything in one place
Names, emails, phone numbers, and team memberships, searchable and filterable by team.
Import your whole spreadsheet at once
CSV import brings in your existing list in one go: name, email, phone, teams. Teams you mention are created automatically, and duplicate emails are skipped. Your group-text era ends in about a minute.
Teams, without the homework
Teams (Greeters, Sound, Kids…) power the smart suggestions in the scheduling picker, but they're optional. Small churches can ignore them completely and everything still works.
The message log
"I never got it" takes seconds to check
Every email, logged
Every email SimpleServ sends (schedule requests, nudges, reminders, decline alerts) is logged on the Messages page: who it went to, when, and whether it sent. If a volunteer says "I never got it," you can check in seconds.
Usage at a glance
Usage meters in the sidebar show how much of your monthly email allowance you've used, so there are never surprises.
Team accounts & settings
Share the load, keep it simple
Bring in a co-leader without a permissions matrix, and rest easy about your data.
Invite a co-leader
Add more logins as your plan allows: pick Admin or User, copy an invite link, and send it however you like. Opening the link shows "Join [your church]" and lands them right in your account.
Two roles, kept simple
Admins control everything including billing. Users handle day-to-day scheduling. The person who signs up is the first admin.
Your church's data is private
Every church's volunteers, services, and messages are isolated at the database level (row-level security). One church can never see another's data, period.
The basics done right
Email + password login, a passwordless "email me a sign-in link" option, a forgot-password flow, and a light/dark theme that follows you across devices.
Built-in support
A "Need a hand?" button in Settings sends a message straight to the founder. Replies come back to your inbox.
Plans & pricing
Every church starts with a free 14-day Pro trial
No card required. When the trial ends, nothing is deleted and nothing is charged: you just drop to the Free plan until you pick one. Plans run from $0 to $35 a month, and annual billing gets you two months free.
Compare plansOn the way
Coming soon
Text messages (SMS add-on)
Coming soonSchedule requests and reminders by text with Y/N replies, and automatic fallback to email. Coming after carrier registration completes.
Reporting for Pro
Coming soonResponse rates and no-show tracking, so you can spot burnout before it happens.
This Sunday could be covered by Tuesday
Import your volunteers, send your first invites, and watch the spots fill. Free for 14 days. No card, no commitment.
Start your free trialSet up in an afternoon. Cancel anytime.